Tag : Collaboration tools

Collaboration tools are a simple concept to explain, but tricky to characterize. They help teams and groups work together toward a common goal. But what are collaboration tools themselves? Is a project management app a collaboration tool? Of course. What about a chat or messenger client? Sure. Is a wayfinding app a collaboration tool? That depends. Does it help a bunch of individuals work together in a meaningful way?

There’s plenty of grey area in defining collaboration tools. The simplest collaboration tools definition out there is actually as a catchall term for anything that two or more people use in conjunction with one another. These tools come in all manner of varieties and purposes, but ultimately foster interaction between people. Some examples include:

  • A chat app that lets multiple people brainstorm ideas
  • A project management app that defines tasks across a group
  • A video conferencing tool that lets people talk face-to-face
  • A file-sharing program that gives many people access to collateral.

Expecting people to collaborate without full visibility over what, exactly, they’re working on together is a recipe for disaster. Every member of the team needs to see the bigger picture and how what they’re doing fits into it. Collaborative tools make this possible. Logging into a Google Doc and tracking changes alongside everyone else, for example. The ability to see task timelines in a project management app is another great example. Everyone is on the same page, working toward the same goal.

With this visibility also comes an element of accountability. If a task isn’t finished, team leaders know who to hold accountable. Or, from a proactive perspective, team members can see when others need help and collaborate to keep the project on track.

Business changes rapidly—daily and sometimes even hourly. Teams need a way to adapt just as quickly; collaboration tools give it to them.

Modern collaboration tools help to create dynamic workflows and team agility. For example, Person A uploads client feedback on a logo to the #Logo Slack channel, where Person B can make changes, uploading a new iteration to Dropbox without changing the shared link. Everyone has the new logo in real-time.

The ability to act, react, and reallocate resources as fast as projects change is an asset team can’t function without. Collaboration tools help teams respond to changes as quickly as they’re expected to, to prevent setbacks and keep projects on track.

Every member of a team is an asset. Teams are successful because they’re more than the sum of their parts—but that’s only true if each part contributes to the whole. If members of a group can’t collaborate properly, they’re limited in the assistance they can provide. If Person A works off-site and can’t access collateral for their portion of the project, they’re unable to work on it, which can stall the greater effort. Likewise, if details X, Y, and Z aren’t told to Person B, they might not do their work appropriately, which adversely affects what Person C does.

Collaborative tools enable full group participation and synergy, so everyone contributes meaningfully. Each person uses their skills and talents to drive the project forward in a show of true collaboration.

Collaboration tools leverage the responsibilities and talents of each individual into the greater success of the team. Any piece of technology that helps one person work with others to contribute to a larger mission is a collaboration tool worth using.

Work management systems |

While we wait for the pandemic to pass, one is for sure- remote work environments are here to stay. Although most companies were compelled to adopt a remote working system due to the pandemic situation, most of them are reviewing their organizational structure to incorporate remote working permanently for all or at least some of […]